Policies & Procedures
COWBOY FOOTBALL 2013
Thank you for your continued coverage of the Oklahoma State Cowboys and Big 12 football. Please let us know if we can assist your efforts at any time during the football campaign. The following is a list of policies and procedures that are in place for the season. Please contact the OSU media relations office with any questions or concerns.
OSU MEDIA RELATIONS
The Oklahoma State media relations office is located on the second floor of the Athletics Center in room 220. The office is located in the southwest corner of the original Gallagher-Iba Arena. The primary office number is 405-744-7714. OSU also maintains a satellite office on the coaches’ level of the west end zone of Boone Pickens Stadium.
Season credentials for Oklahoma State must be requested through OSU’s official website. To begin the process, visit www.okstate.com/media. Only media covering the Cowboys on a consistent basis and on assignment will be considered for season credentials. A lost season credential will, unfortunately, result in credentials being issued on a game-by-game basis as available. The deadline for requesting season credentials is Wednesday, Aug. 14. No season credentials will be awarded after that date.
Credentials for individual games should be requested one week in advance to be considered. Those requests should also be made at www.okstate.com/media. Credentials will only be granted to media on assignment and to those who cover the Cowboys, or their opponent, on a regular basis.
--- MEDIA --- This credential is for writers. It includes press box access and a press box seat, as well as access to postgame interview rooms. It does not allow sideline access until postgame. The media pass is also good for visiting radio network/television crew members who do not require sideline access.
--- PHOTO --- This credential includes sideline access, interview room access, as well as access to the press box and the field level photo work room. Photo credential holders will not have a reserved seat in the press box. For sideline access, photographers must pick up a game-day armband in the press box with ID required. This credential is for photographers and videographers.
Videographers are welcome to shoot from the broadcast level of Boone Pickens Stadium or on the sidelines. Because of the tight sidelines at OSU, shooting areas for each game are designated on a field map that is distributed with armbands. The designated shooting areas allow space for working media as well as OSU and visiting spirit groups to co-exist. The OSU media relations office will have a photo marshal on the field to assist the media in their game-day efforts. The bench areas of both sidelines are off-limits to media. While passing through from one end of the field to the other, media should walk behind the bench areas.
For highlights of Cowboy games, or to obtain practice footage, contact OSU media relations, or C.J. Lickert, Oklahoma State’s video and technical director (email@example.com). Highlights will also be loaded on the Big 12 Conference FTP site each Sunday evening. Contact OSU or the Big 12 Conference communications office for more details.
OSU FTP SITE
Oklahoma State Athletics will once again provide video highlights for media use on its FTP site. The site is password protected. To register for FTP services, please contact RoxAnne Cantrell at Roxanne.firstname.lastname@example.org.
PHOTO WORK ROOM
The photo work room at Boone Pickens Stadium is located on the field level of the west end zone and can be accessed by taking the southwest tunnel (the same tunnel used by Bullet to enter the stadium) and turning left. The work room is equipped with Internet access, drinks, flip cards and game programs. An armband, which can only be obtained in the press box, must be visible for admittance into the west end zone.
MEDIA WILL CALL
The will call window for credentials is located on the south side of Boone Pickens Stadium next to Gate 1 (adjacent to the media entrance). The window will open three hours prior to kickoff and will remain open until kickoff. Media arriving after kickoff should call the Boone Pickens Stadium press box at 405-744-5757 for assistance.
Media parking for OSU home games is located in the parking structure just north of the Monroe and Hall of Fame intersection. The structure is just northwest of Boone Pickens Stadium and the street address is 509 North Monroe, Stillwater, OK, 74078. From 6th Street (Highway 51), the primary east-west passage through Stillwater, turn north on Monroe Street and proceed through the OSU campus through Hall of Fame Avenue to the garage. From Hall of Fame Avenue, which loops around the north side of campus, turn north on Monroe. From highway 412, the toll road from Tulsa, take the first Stillwater exit from the turnpike. At the turnpike gate, go straight through the toll booth to Washington Street and take a right at the intersection of Washington and McElroy, followed by the first left. A shuttle will be available to transport media to the press entrance at the stadium beginning three hours prior to kickoff and it will continue to operate until the press box is closed.
Working members of the media should enter at the pass gate located in the southeast corner of the stadium. Elevators to the press and broadcast levels are located inside the stadium in the southeast corner. The press entrance is just east of Gate 1.
To access the field at Boone Pickens Stadium, use the ramp located in the east end zone (athletics center end zone) of the stadium. Media credentials do not permit field access until postgame.
The visiting team locker room and interview room are located in the Athletics Center, in the east end zone of Boone Pickens Stadium. To access the interview area, enter the Heritage Hall museum off of the east plaza of the stadium (east end zone). Oklahoma State will provide an escort for visiting media and media relations directors. The Cowboys are housed in the west end zone and OSU will provide an escort to OSU’s postgame location as well. The Cowboy interviews will take place in the team theater room just up the northwest tunnel. The OSU postgame locker room is closed.
Oklahoma State’s football practices are primarily closed to the public and media with some exceptions (media will be notified in advance of those dates). The first portion of the workouts (generally the first 15-20 minutes) is at times open to photographers and videographers. Again, media will be notified in advance of those opportunities. Media planning to shoot practice should contact the OSU media relations office in advance to confirm arrangements and practice times.
In the fall of 2013, Oklahoma State’s new practice facilities will open. Located just across Hall of Fame Avenue from Boone Pickens Stadium will be three new practice fields (two grass and one artificial), as well as the Smith Training Center (OSU’s new indoor facility). Tentative plans call for OSU to practice during fall camp at its traditional location just east of the Athletics Center. When camp breaks, the Cowboys will move across Hall of Fame Avenue to their new facilities.
All interviews with Oklahoma State student-athletes should be coordinated through the media relations office. During the season, OSU players are available Mondays at the weekly media luncheon and Tuesday post-practice. Telephone interviews may be arranged Tuesdays for out-of-state/town media by contacting the media relations office. All interview requests should be made at least 24 hours in advance. OSU’s first-year players (true freshmen and transfers) are not available for interviews.
Interviews with the OSU coaching staff should also be arranged through the media relations office. Head coach Mike Gundy and OSU assistant coaches are available after practice Tuesday. Telephone interviews with the head coach or staff members can be arranged by contacting Kevin Klintworth or Gavin Lang. As with the student-athletes, interview requests should be made at least 24 hours in advance to help expedite the process.
MONDAY MEDIA LUNCHEONS
Each game week during the football season, OSU hosts a media luncheon in the south club level of Boone Pickens Stadium. Lunch is served at noon with requested players and coordinators available at 12:30. Head coach Mike Gundy speaks at 1 p.m. Contact the media relations office for more details. OSU does not normally host a luncheon during open weeks of the season. Gundy’s portion of the news conference is available live at www.okstate.com and is archived as well. It is also available on the OSU FTP site on Monday afternoons.
Head coach Mike Gundy is available via teleconference on Sundays of game week at 6:15 p.m. (central) and on Mondays on the Big 12 Conference call at 10:20 a.m. Contact OSU media relations for more information on both calls.
Collegepressbox.com is the official media website for Big 12 Conference football. Access and download weekly game notes, quotes, statistics, media guides, headshots, logos and more for the conference and each of its member schools. Login information will be distributed to accredited media or you can apply for a password by sending an e-mail to email@example.com.
WEEKDAY CAMPUS PARKING
Media who visit the OSU campus on a regular basis for practice or other media functions can obtain on-campus vendor parking permits by stopping by Parking Services, located on the northeast corner of the intersection of Monroe Street and Hall of Fame Ave.
The visiting radio booth is located on the broadcast level (upper concourse) of Boone Pickens Stadium on the south side of the field. Only the official radio network of the visiting school will have access to the booth. OSU radio rights holder Learfield Communications provides three co-op lines in the visitors’ booth and a dry pair in the visitors’ locker room. Contact the media relations office for more information.
PRESS BOX SERVICES
On game days, the Boone Pickens Stadium press box opens four hours prior to kickoff. The media meal will be served beginning two hours prior to kickoff. Game notes and flip cards will be available before the game. Official stats, notes and quotes will be available during and following the game. Mike Gundy’s postgame news conference will be available in the press box through the in-house television network for those on tight deadlines. Quotes will also be provided from the visiting players and coaches. The press box also has an internal public address for updates on records, scores from around the country and other newsworthy items.